Compliance-first infrastructure
Spreadsheets, shared inboxes, and generic project management tools were never built for this work. Here's what that costs your team every day.
Manually counting 15-minute increments across 25+ clients is tedious and error-prone. One miscalculation means lost revenue — or a compliance violation at your next audit.
DHS requires a phone contact in 5 days, an in-person visit in 10, and a care plan review in 30. Without automated tracking, these slip through the cracks and become audit findings.
By the time a supervisor notices a case manager is struggling, the missed milestone is already a problem. There's no real-time visibility into team caseloads — until something goes wrong.
Not adapted from a project management tool. Purpose-built from day one for HCBS case managers in Minnesota.
View and manage all your clients in one place. Filter by waiver program, status, county, and assigned case manager.
Document phone contacts, in-person visits, care plan reviews, and service coordination with structured templates.
Automatically track 15-minute billing units. Log every interaction and see your running unit totals in real time.
Never miss a deadline. Track onboarding milestones like initial phone contact, in-person visits, and care plan reviews.
3+ permission levels built in — each role sees exactly what they need, nothing more.
At-a-glance stats on active clients, pending tasks, overdue items, and recent activity across your entire team.
Each program has its own documentation requirements. CaseLogs knows the difference — so you don't have to keep them straight yourself.
Working-age adults with disabilities — community support, employment services, and independence.
Individuals with intellectual and developmental disabilities in day programs and skill-building.
Adults with acquired brain injuries — cognitive rehabilitation, home modifications, care coordination.
Seniors 65+ receiving in-home care and community-based services to remain living independently.
Children's mental health services — therapeutic support, skills training, and family-centered care coordination.
No IT ticket. No training session. Just sign in with Google and start managing your caseload.
Create your agency in seconds, then sign in with Google. You'll be the owner and can invite your team immediately.
View assigned clients, document interactions, track milestones, and manage tasks all from a single dashboard.
Built-in tracking for HCBS waiver requirements ensures you meet state documentation standards and never miss a deadline.
Unlike generic project management tools, CaseLogs is built from the ground up for HCBS case management — with compliance requirements baked in, not bolted on.
Start your free trialMinnesota HCBS waiver documentation rules are baked into every template and workflow — no configuration needed.
Data encrypted at rest and in transit. BAAs available. Audit logs for every action — because compliance can't be an afterthought.
Role-based access ensures supervisors, auditors, and case managers each see exactly what they need — nothing more.
See your whole caseload at a glance. Spot overdue milestones before they become compliance issues.
No hidden fees. No per-client charges. Start free, scale when you're ready.
Perfect for solo case managers getting started.
Ideal for growing practices and small teams.
Enterprise solution for large agencies.
Everything you need to know before getting started.
Yes. All data is encrypted at rest and in transit. We maintain Business Associate Agreements (BAAs) with all covered entities and log every user action in a full audit trail.
5+ Minnesota HCBS waiver programs including CADI, DD (Developmental Disabilities), BI (Brain Injury), EW (Elderly Waiver), and Rule 185 — each with program-specific documentation templates.
Each case note type has a pre-configured unit value (phone contact = 2 units, home visit = 4, care plan review = 6). CaseLogs totals them using a 15-minute unit-based system and gives you a real-time view of your daily progress.
CaseLogs tracks the four DHS onboarding milestones: initial phone contact (5 business days), in-person visit (10 days), care plan review (30 days), and service coordination (30 days) — with alerts before they're due.
Yes. We support CSV imports for client records and can assist with migration from other systems. Reach out to support and we'll walk you through the transition.
Every plan includes a 14-day free trial — no credit card required. Invite your whole team and start managing your full caseload right away.
Join case managers across Minnesota who use CaseLogs to stay compliant, stay organized, and focus on the people they serve.